CERF 2025
28th Biennial Conference
9–13 November 2025 | Richmond, Virginia, USA

Estuaries: Tradition and Transition

CERF 2025 Conference Terms, Conditions, and Policies

Please be sure to fully review all of the event terms, conditions, and policies before registering for CERF 2025. Questions about the conference terms, conditions, and policies? Contact the CERF office at [email protected]. 

Attendee Behavior & Conference Disclaimers
CERF 2025 Policies & Acknowledgements  |  Social Media Policies 

All CERF 2025 Conference participants must read and abide by the listed terms, conditions, and policies. CERF reserves the right to revoke conference access to participants not in compliance with the listed terms, conditions, and policies. 

CERF 2025 Code of Conduct

The Coastal & Estuarine Research Federation (“CERF”) is committed to providing safe and welcoming environments for all who participate in CERF events and activities, whether in person or virtual. CERF prohibits and will not tolerate any form of harassment, bullying, or discrimination. Together, we can ensure that CERF events support free expression and the exchange of scientific ideas in environments that are positive and productive for all. To read the full Code, please visit the Code of Conduct web page. 

Consequences of Participant Engagement in Prohibited Conduct

Event participants asked to stop engaging in prohibited conduct are expected to comply immediately.

CERF, in its sole discretion, will determine the nature of the Participant's conduct that warrants corrective action as well as the corrective action to be taken. Corrective action may take any of the following forms: verbal warning; expulsion from the event; expulsion from the event with no refund of conference fees; bar from future CERF events; and/or notifying appropriate authorities. To protect all parties involved, CERF will generally not make any detailed public statements about Code incidents. The decision(s) of CERF are final. CERF may establish more detailed procedural guidelines for resolving conduct matters that are consistent with the provisions of these bylaws.

Consent to Receive Communications from CERF

By registering/attending this event constitutes consent for the CERF to communicate with you via email, direct mail, text message, and phone call to make you aware of conference updates, emergencies, and products and services.

Disclaimer

While these programs are designed to provide accurate information regarding the subject matter covered, the views, opinions, and recommendations expressed are those of the authors and speakers, not CERF. By producing publications and sponsorship for this event, the association does not guarantee the accuracy of the information disseminated and is not engaged in rendering professional advice; if such advice is desired, you should seek the services of a competent professional.

Photo and Video Disclaimer

By registering for this conference, you agree to be photographed and/or filmed during various activities and give your permission to use your likeness for promotional purposes, advertising, and other print and online materials at the sole discretion of CERF. If you have concerns regarding this policy, please contact the CERF office at [email protected].

Antitrust Compliance

It is the undeviating policy of CERF to comply strictly with the letter and spirit of all federal, state, and applicable international trade regulations and antitrust laws.

Any activities of CERF or CERF-related actions of its Governing Board or members that violate these regulations and laws are detrimental to the interests of CERF and are unequivocally contrary to CERF policy.

Intellectual Property Rights

All content on the CERF website, such as presentations, algorithms, program code, text, graphics, logos, button icons, images, audio clips, digital downloads, data compilations, and software, is the property of the speaker or its suppliers and is not to be used for personal gain, publication, and cannot be used without referencing the speaker and the source of the information. As property of the speaker or its suppliers, it also cannot be used by others to obtain a patent or claim royalties.

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Registration Cancellation Policy

All cancellation requests received on or before, 17 October 2025, will be issued a refund less a $75 processing fee. No refunds will be given thereafter except in the event of extenuating circumstances, which the CERF office will identify on a case-by-case basis. Requests for registration cancellation must be submitted in writing via email to [email protected]. If you are not able to attend one or more sessions, CERF will not prorate or refund any part of your registration fee. Substitute attendees will be permitted. Substitution requests must be in writing via email to [email protected] no later than 7 days prior to the event's start. 

Nonpayment Policy

Full payment of conference registration fees is required before the start of the conference. If full payment has not been remitted on or before 3 November 2025, the meeting details will not be sent to the registered attendee(s). Once payment has been received, meeting details will be released, but this may not be in time for the first session. If you have any questions, please contact the office at [email protected] or by phone at (206) 209-5262.

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Please Read Before You Post on Social Media
(Twitter, Facebook, blog, Instagram, Snapchat, TikTok, LinkedIn, etc.)

To balance the needs and expectations of conference presenters with the benefits of open sharing and discussion, we have prepared a best practice guideline for recording presentations and using social media during the conference.

• We encourage all conference attendees to openly discuss our conference on social media. You can live Tweet, post to Facebook, or even blog about the presentations. Please use the meeting hashtag #CERF2025 to increase engagement. We also encourage our attendees to follow and tag us on Twitter, Facebook, and Instagram (@CERFScience).
• Photography, video, and audio recording of scientific content from oral and poster sessions, plenaries, and keynotes are allowed unless the author/presenter specifically prohibits it. Some authors/presenters wish to withhold audio/visual material from being recorded and/or posted on social media.
• Please follow our overall meeting code of conduct and be considerate and respectful of all meeting attendees. Online harassment, intimidation, or discrimination in any form will not be tolerated.

Social Media Links:

• CERF LinkedIn
• CERF Facebook
• CERF Twitter
• CERF Instagram

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